ADVANTEC – Proposal Manger

JOB TITLE: Proposal Manager


STATUS: Full time/non-Exempt

LOCATION: Irvine, CA. After three months of satisfactory performance in the office, employee may work from home up to 3 days a week, subject to company policies at that time.


ADVANTEC Consulting Engineers, Inc. is a rapidly growing professional engineering consulting firm, headquartered in Irvine, in addition to other offices in Diamond Bar and Palm Desert.

We are looking for an experienced Proposal Manager to join our dynamic growing team! This is a great opportunity for someone with 3+ years of A/E/C industry proposal and marketing experience who is looking for a varied and challenging role.

Candidate must have experience in:

· Creating responses to RFI, RFQ, and RFPs, documentation and proposal management

· Candidate must be proficient in complete MS Office Suite, Adobe (Acrobat, InDesign, Illustrator and Photoshop)

If you are the Proposal Manager we’re looking for, YOU…

· Are the most organized person you know – hitting deadlines is in your nature

· Enjoy working with staff and clients but also enjoy putting your creative skills to good use

· Are a great writer, who never misses a typo and has an eye for clean formatting

· Like the variety of supporting a range of people and functions, and wearing multiple hats in any given week.


Job Responsibilities


  • Research potential pursuits; develop proposal outline for Project Managers
  • Assist Project Manager with pursuits, develop content, graphic materials and ensure timely delivery of proposals
  • Respond to teaming partners request for proposal input and other information
  • Create, edit, and manage proposal templates to be used in various pursuits
  • Assist in editing copy for clarity, simplicity, and length
  • Coordinate proposal production, quality control reviews and delivery process
  • Assist Project Managers with preparation of interview materials and logistics
  • Run weekly Business Development meetings with Project Managers
  • Analyze proposal success rates, identify and implement ways to improve them.


  • Responsible for creation, coordination and maintenance of marketing materials, resumes, company brochures, project abstracts and company website
  • Coordinating proposal production – from planning to formatting (basic graphic design) and printing – you work with our Project Managers to make sure it looks great and is on time
  • Event coordination, including conferences, exhibitions, and internal company events
  • Managing the company’s website and social media
  • Prepare press releases and ads for project and company news
  • Prepare materials as needed for meetings, careers events and networking opportunities, company newsletter and events
  • Project Support
  • Attend project manager meetings to gain knowledge of the project milestones and update the backlog accordingly
  • Assist project team with graphic materials as needed
  • Assist Project Managers with project/administrative tasks as needed

Minimum Qualifications

· Candidate must have a minimum of 5 years of experience in a marketing role in the A/E/C industry

· Must have proposal experience

· B.S. or B.A. Degree preferred

· Ability to manage multiple tasks simultaneously

· Experience in managing deadline driven marketing / administrative projects

· Strong writing, editing, organizational, and time management skills are required

· Candidate must be proficient in the complete MS Office Suite (Word, Excel, PP), Adobe (Acrobat, InDesign, Illustrator and Photoshop)

· Ability to conduct final QC check, including proofreading for grammar and RFP/Q compliance

· Experience developing content and design for promotional materials (brochures, flyers, other graphics)

· Candidate will also need the following attributes: ability to multi-task and meet all deadlines, energetic, positive attitude, flexible, team player, good time management skills, detail oriented, and well-organized

· Must have a team-playing approach to work and be willing to help whenever needed.



Skills & Experience

· Proficient skills in Microsoft Office (Word, Excel, PowerPoint, Outlook…etc.) and Adobe are required.

· A Bachelor’s degree in a relevant discipline is highly desirable, and/or relevant experience (3+ years) in related work.

· Experience with engineering consulting firms is a plus.

· Some graphic design experience is a major plus!

Pay & Benefits:

· $30-45 per hour, DOE

· Comprehensive health benefits and 401k program

We are an equal opportunity employer and offer a competitive salary and comprehensive benefit package.

How to Apply: 1. Please send your resume directly to

2. In your cover letter, answer the following question: What are the top 3 reasons why you’re a great fit for this position?

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