Proposal Coordinator – RailPros

Work type: Hybrid is preferred in the Irvine, CA or Irving, TX office, but will consider Remote Travel: Up to 10%

About the Role:
RailPros is a leading engineering and safety services company in the rail and transit industry. Our mission is to enhance mobility, safety, and quality of life for residents, passengers, and companies. We achieve this by providing unique services to rail and transit companies across North America. Through teamwork, continuous improvement, and a passion for excellence, we strive to understand our customers’ challenges and earn their trust. Our dedication to staying updated on industry developments enables us to help our customers succeed. We are driven by a shared goal of keeping America moving and ensuring customer satisfaction.

Join our team as a Proposal Coordinator. Support the Marketing Manager and business development team. Gain valuable marketing experience in a fast-paced environment. Entry-level position.

Essential Duties & Responsibilities:

  • Perform daily administrative tasks to ensure department functionality and coordination.
  • Organize projects, business proposals, and marketing materials.
  • Update spreadsheets, databases, and inventories.
  • Assist in planning promotional events and tradeshows.
  • Participate in handover of successful proposals to project team.
  • Lead proposal team assignments and initial management plan.
  • Provide regular updates to management and support staff on proposal process.
  • Oversee proposal team and ensure timely completion.
  • Ensure quality and compliance of final proposal documents.
  • Contribute to process improvement initiatives and implementation support.
  • Coordinate pricing section development with executive team.
  • Review and analyze RFP documents for sufficient information for budget and proposal preparation.
  • Ensure control of bidding costs for assigned bids.
  • Ensure the control of the bidding costs for the assigned bids.
  • Other duties as assigned or required to meet the business needs.

Who YOU are:

Knowledge, Skills, & Abilities:

  • Advanced knowledge of RFI/RFP
  • Proficiency in Microsoft Word, Excel, and PowerPoint.
  • Experience with Adobe InDesign, Illustrator, and Photoshop.
  • Strong time management and organizational skills.
  • Excellent proofreading abilities.

Required Education and Experience:

  • 3-7 years of experience in Construction, Engineering, or Architectural industry.
  • Bachelor’s degree in Marketing, Journalism, Communications, or related field.
  • Previous internship experience (6 months to 1 year) or minimum 1 year of relevant work experience.

Why RailPros:

  • Career Path for growth/advancement – promotion/advancement from within.
  • Niche and essential industry with continued growth and stability during COVID.
  • Exciting projects and diverse, inclusive company culture.

Benefits / Perks:

  • Medical, Dental, and Vision
  • Short Term Disability (employer pays premium)
  • Long-Term Disability (employer pays premium)
  • HSA (employer match)
  • HRA (employer funded account)
  • Other Benefits: Accident Plan, Life Insurance, 401K (employer match), Generous Paid Time Off (PTO), paid holidays, Wellness Program, and a Discount Program

Join RailPros for a fulfilling career in a thriving and stable industry. Our core values drive us to excel as a team, prioritize customer satisfaction, and adapt to industry changes swiftly. Be part of a passionate and dedicated team that values continuous improvement, trust, and problem-solving. Apply now for an opportunity to contribute to our success.

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